Laboratory Occurrence Management

Build an occurrence management programme that catches errors and near misses, investigates them properly and stops them recurring.

3 days in person / 4 weeks online (24 hours) In-personVirtual (live online) Next: 15 to 17 Feb 2027 USD 1,050
Microscope work in a pathology laboratory

Overview

Level
Open to all experience levels
Delivery format
In-person, Virtual (live online)
Teaching language
English
Duration
3 days in person / 4 weeks online
Prerequisites
None stated

Occurrence management is a fundamental part of continual improvement. It is the process by which errors and near misses are identified and dealt with. The aim is to correct the error in testing or communication, then adjust the process so the error is unlikely to happen again. It is one of the twelve quality system essentials and must be addressed in any laboratory quality management system.

This course explains the basic elements of an effective occurrence management programme. Participants leave able to spot risks before they become occurrences, and to handle occurrences so they never become recurrences.

Who this course is for

  • Quality managers and quality officers
  • Medical laboratory scientists, technologists and technicians
  • Laboratory supervisors and section heads
  • Pathology residents and practising pathologists
  • Medical laboratory science students and interns

How it is delivered

Instructor-led training combining presentations, guided practical exercises and web-based tutorials. Facilitators are experienced medical laboratory experts who work as practitioners and trainers in the field. Every quarter we run one in-person cohort in Nairobi and one live online cohort, each of 5 to 30 participants.

What you will learn

  • Define an occurrence and explain the role of occurrence investigation in the QMS
  • Build an occurrence investigation process that encourages staff to engage and report
  • Identify the main elements of an occurrence investigation and what each one does
  • Apply root cause analysis to pre-analytical, analytical and post-analytical errors
  • Record, correct and manage occurrences so they do not recur

Syllabus

Day 1

  1. Sources of laboratory errors
  2. Pre-analytical errors
  3. Analytical errors
  4. Post-analytical errors

Day 2

  1. Consequences of laboratory errors
  2. Investigation of occurrences
  3. Root cause analysis

Day 3

  1. Rectifying and managing occurrences
  2. Building the occurrence management programme

Materials included

  • Participant guide and training materials

Duration and schedule

Total duration
3 days in person / 4 weeks online
Learning hours
24
Session frequency
In person: 3 consecutive days, 08:00 to 16:00 EAT. Online: 12 two-hour sessions, Mon, Wed and Fri 18:00 to 20:00 EAT, over 4 weeks.
Cohort size
Cohort of 5 to 30 participants
IntakeSessionsFormat and venueDeadlineAvailability
15 to 17 Feb 2027 Mon to Wed, 08:00 to 16:00 EAT (UTC+3) In-person
Nairobi, Kenya
Until the intake is full Open
8 Mar to 9 Apr 2027 Mon, Wed and Fri, 18:00 to 20:00 EAT (UTC+3) Virtual (live online)
Zoom
Until the intake is full Open
10 to 12 May 2027 Mon to Wed, 08:00 to 16:00 EAT (UTC+3) In-person
Nairobi, Kenya
Until the intake is full Open
31 May to 25 Jun 2027 Mon, Wed and Fri, 18:00 to 20:00 EAT (UTC+3) Virtual (live online)
Zoom
Until the intake is full Open
9 to 11 Aug 2027 Mon to Wed, 08:00 to 16:00 EAT (UTC+3) In-person
Nairobi, Kenya
Until the intake is full Open
23 Aug to 17 Sep 2027 Mon, Wed and Fri, 18:00 to 20:00 EAT (UTC+3) Virtual (live online)
Zoom
Until the intake is full Open
8 Oct to 8 Nov 2027 Mon, Wed and Fri, 18:00 to 20:00 EAT (UTC+3) Virtual (live online)
Zoom
Until the intake is full Open
27 to 29 Oct 2027 Wed to Fri, 08:00 to 16:00 EAT (UTC+3) In-person
Nairobi, Kenya
Until the intake is full Open

Times are shown in the timezone of the venue. Where your browser can work it out, your local time appears underneath.

Need a different date or your whole team trained? Every course can be delivered in-house or virtually on dates that suit you. Mention this in the notes when you register.

Fees and payment

USD 1,050 per participant

Group and in-house rates on request.

How payment works

We invoice after registration. Pay by bank transfer or M-Pesa at least one week before the course starts. Your place is confirmed once payment is received.

Cancellation and refund terms

The fee includes

  • Facilitation and training materials
  • Two tea breaks and buffet lunch each day (in-person sessions)
  • Certificate of completion
  • First month of Elmenta Lab Pro mentorship, free

Instructors and certificate

Facilitators are experienced medical laboratory experts who work as practitioners and trainers in the field. Named facilitators are confirmed in the joining instructions.

Certificate

Certificate of completion issued by Elmenta Consulting on successful completion of the training. A certificate of completion records attendance and completion; it is not a professional certification and does not confer laboratory accreditation.

Free guides on this topic

Common questions

How does this differ from the Risk Management course?

Risk Management looks ahead at what could go wrong. Occurrence Management deals with what has gone wrong and how to stop it recurring. The two complement each other.

Can this course be run at our laboratory?

Yes. In-house delivery for a team is available at any time. Choose the in-house option on the registration form.

How is payment made?

After you register we send a pro forma invoice. Payment is due at least one week before the course starts, by bank transfer or M-Pesa.

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Format
Virtual (live online)
Duration
3 days in person / 4 weeks online
Next intake
11 Jan to 5 Feb 2027
Fee
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Duration
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Next intake
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Fee
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